Amazon Shipment Reconciliation Checklist: A Weekly Routine for Sellers

Fifteen minutes a week keeps every Amazon shipment accounted for. Here is the checklist.

By Charly · · 2 min read

Use this checklist every week to reconcile your shipments on Amazon.

Monday: download

  • ☐ All Orders report — last 90 days
  • ☐ Date Range payment report — last 90 days
  • ☐ Returns Reconciliation report — last 90 days (do not save it in Excel)
  • ☐ Replacements report
  • ☐ Your received-returns list from the warehouse

Match

  • ☐ Every shipped order has a payment line → otherwise it is an outstanding order
  • ☐ Every refund has a return marked Returned to Seller / POD Completed or received by you
  • ☐ Replacement pairs judged together
  • ☐ SAFE-T credits and reimbursements removed from the claim list

Act

  • ☐ File claims whose window is open now
  • ☐ Paste SAFE-T IDs into your tracker
  • ☐ Check last week's claims for credits
  • ☐ Re-file claims rejected as "too early" once the window opens

Review

  • ☐ Amounts deferred for more than 21 days
  • ☐ Loss-making SKUs this month

Too much for a spreadsheet? Upload the same reports once a week and the shipment reconciliation is done for you — details in the Amazon reconciliation complete guide.

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